About the Firm and this Privacy Statement
Cleary Gottlieb Steen & Hamilton LLP (“Cleary Gottlieb,” the “Firm,” “we” or “us”) is committed to safeguarding privacy and personal data. With a few exceptions, such as when we provide data room or e-discovery services (in the context of which our role is limited to that of a data processor), Cleary Gottlieb is generally the controller of personal data provided to us.
This Privacy Statement is intended to inform clients, prospective clients and more generally all visitors to this website about how we collect, use, share, protect or otherwise process personal data. Other policies may apply to recruitment and would be notified separately.
When, How and What Personal Data We Collect
In general, you are not required to provide any personal information in order to consult our website. However, you may elect to contact us by completing the form provided on the “Contact Us” page of this website, in which case we ask you to provide your name and email address, and to submit specific questions to us. You may also elect to contact us voluntarily by telephone or e-mail. All personal data processed by us is necessary to fulfill the purposes for which they were collected.
When using the website for mere information purposes, we may also collect the personal data that your web browser transmits to our server, including your IP address, the date and time of your visit, and data relating to your operating system and web browser. We use this data to ensure the security and successful navigation on the website, and to compile statistical data on the use of our websites.
During the course of an engagement, or when consideration is being given to such an engagement, we may collect and process personal data about our clients, prospective clients, their affiliates or the relevant members of their personnel.
Why Personal Data Is Used
We will use your personal data to process your request, to contact you and to provide you with the information that you voluntarily have requested.
We may also use personal data:
- to conduct pre-engagement assessments and formalities such as anti-money laundering checks, conflict checks, etc.;
- to perform the tasks entrusted to us by our clients;
- for client relationship management purposes;
- for internal administrative or operational processes;
- to analyze the services you may be interested in;
- to send invitations and information from Cleary Gottlieb about events, publications, and services provided by the firm; and
- to satisfy any legal, regulatory, accounting or reporting requirements.
We will process personal data if and to the extent applicable law provides a lawful basis for us to do so and in particular:
a) if the data subjects have consented to us doing so;
b) if we need it to perform the contract we have entered into with a data subject;
c) if we need it to comply with a legal obligation; or
d) if we (or a third party) have a legitimate interest which is not overridden by the data subjects’ interests or fundamental rights and freedoms. Such legitimate interests will be the provision of legal services by us, administrative or operational processes within Cleary Gottlieb, and direct marketing.
With Whom Personal Data May Be Shared
Please note that in order to process a query, or to fulfill any of the purposes set out in the section above, we may be required to share personal data with other offices of Cleary Gottlieb around the world and with other law firms and service providers with which we work. We will not share personal data with any other third party, except as required to do so by law.
How Long Personal Data Is Retained
We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected and processed in compliance with this Privacy Statement. To determine the retention period for personal data, we will take into consideration the purposes for which they were collected, the amount, the nature, the sensitivity and the applicable legal requirements. At any time, you have the right to contact us to remove you from our distribution lists at email@example.com
During the retention of personal data, we take technical and organizational security measures against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.
Whether Personal Data Is Transferred Abroad
The Firm operates on a worldwide integrated basis and we may need to transfer personal data to other offices in the Firm. This may include the transfer of personal data from a location within the European Economic Area (the “EEA”) to outside the EEA. For a complete list of the Firm’s offices, please see the Firm’s website in the “Locations” section.
Where such a transfer occurs, internal contractual agreements between the offices continue to protect personal data, where the level of protection for Personal Data in countries outside the EEA may otherwise be less than that offered within the EEA. For any further information about these safeguards, please address your request to firstname.lastname@example.org
What Rights You Have
We rely on you to provide accurate, complete and current personal data to us.
You may also contact us to request more information in connection with our data processing activities or to exercise the rights you have as an individual in relation to the personal data we hold.
These include the rights to request access to your personal data and to request a copy of the information we hold about you, to rectification of your personal data, or, in certain circumstances, to erasure of this personal data from our systems and the restriction of processing of your personal data.
Where we have relied on your consent as the legal grounds for processing, you may withdraw your consent at any time. Withdrawal does not invalidate the consent-based processing that occurred prior to withdrawal. You also have the right to object to the processing of your personal data and in certain limited circumstances, the right to data portability.
You have the right to contact us at any time if you wish to complain about our processing of your personal data and you may lodge a complaint at any time with a supervisory authority.
When contacting us in connection with any of your rights (describe above), you will need to provide sufficient identifying information, such as name, address, and birth date before your request can be processed. We may limit or deny access to personal data where providing such access would be unreasonably burdensome or expensive in the circumstances, or as otherwise permitted by law. In some circumstances, we may charge a reasonable fee, where warranted, for access to personal data.
Changes to the Privacy Statement
Any changes we make to this Privacy Statement in the future will be posted on this page. Please check back periodically to see any updates or changes to our Privacy Statement.
How to Contact Us
If you have any question in relation to this Privacy Statement or the processing of your personal data, please address all correspondence to:
Contact: Cleary Gottlieb Steen & Hamilton LLP
If you currently receive marketing information from us which you would prefer not to receive in the future please email us at : email@example.com